In the export sales department of automotive parts, we handle the preliminary indication, quotation, order receipt, shipment and export of parts, processed products and equipment.
■Specific work details
・Import of unofficial orders: At the beginning of the month, request three months' worth of unofficial orders from the client and reflect them in the system to ensure stable procurement.
・Preparing quotations for customer requests: Preparing quotations based on responses from other departments. Managing response delivery dates and periodically contacting customers for response requests.
・Order placement: After setting the delivery date based on the customer's desired delivery date, place the order
・Management of delivery dates: Always keep track of shipping status and follow up on delivery dates if there are any delays. Make a list in Excel and share with the factory in charge.
・Shipping process: After preparing export documents, arrange flights based on the client's delivery date. If there are any questions about customs clearance, contact each department.
・Create reports on order status and shipping status: Identify missed orders and parts that need follow-up on delivery dates. Use VLOOKUP and pivot.
・Sales invoice processing at the end and beginning of each month: Compile export documents for each month, confirm sales amounts, and submit to the responsible country and accounting by the specified deadline.
・Preparing weekly reports: reporting on the situation in your own country and making suggestions for improvement